Leased vs Own Laptops: What’s Better for a Business?

Leased vs Own Laptops: What’s Better for a Business?

by May 29, 2023 0 comments

In the fast-paced world of business, laptops have become an indispensable tool for companies of all sizes. They enable employees to work remotely, collaborate on projects, and access vital information. However, when it comes to acquiring laptops for your business, you may find yourself at a crossroads: should you lease or own them? Each option has its own set of advantages and drawbacks. Keep reading as we will delve into the pros and cons of leasing and owning laptops to help you make an insightful decision for your business.


Leasing laptops provides businesses with the flexibility to access high-quality devices that may have been unaffordable to purchase upfront. This option allows small businesses and startups to stay competitive without a substantial upfront investment. With leasing, you can easily upgrade or add new devices as technology advances, ensuring your business remains at the forefront of innovation.


It is an affordable alternative, particularly for businesses with limited capital. Rather than a significant upfront cost of purchasing, leasing allows manageable monthly payments. This budget-friendly approach is ideal for small businesses and startups with financial constraints. By leasing, you can allocate resources efficiently, redirecting funds to other essential areas of business growth and development.

Tax Advantages

Leasing instead of buying provides notable tax advantages for businesses. Lease payments can be deducted from taxable income as operational expenses, resulting in significant savings. This is particularly beneficial due to the depreciating value of technology over time. In contrast, owning laptops is considered a capital expense and can only be depreciated over several years. To make an informed decision, consult with your accountant or tax advisor to understand the specific tax implications for your business.

Improved Budget Predictability

Depending on leased products and outsourced services typically offers better budget predictability for businesses. Unlike purchasing, leasing involves fixed monthly payments throughout the lease term. This allows accurate budget planning, avoiding unexpected financial burdens from hardware failures or repairs. Improved budget predictability enables better financial planning, ensuring consistent and manageable laptop expenses for your business.

Hassle-Free Warranty and Support

Trusted laptop leasers offer comprehensive customer support, including technical assistance, maintenance, and repairs. This is valuable for businesses lacking IT resources, as the leasing company handles troubleshooting and ensures smooth operations. However, service and warranty offerings may vary among lease vendors. For example, Lease with Ease powered by HP features a large service network and provides reliable and dedicated service for leased laptops.

Reduced Maintenance and Downtime

Lease agreements often cover maintenance, repairs, and device replacements. If a leased laptop malfunctions, the leasing company takes care of repairs or provides a replacement. This frees up your IT team to focus on core operations rather than hardware troubleshooting. With leased laptops, you can experience improved uptime and productivity as potential disruptions are promptly addressed by the leasing provider. For instance, Lease with Ease specialises in business leasing, offering 24-hour services and a call-back feature to ensure minimal downtime for users.

Initial Investment and Technology Lifecycle

Owning laptops requires a significant initial investment, straining finances, especially for smaller businesses. It also entails the responsibility of upgrading and disposing of outdated devices, which is time-consuming and costly due to rapid technological advancements. Evaluate your financial situation, technological needs, and growth plans to decide if laptop ownership is suitable for your business.


For business scalability leasing possesses certain advantages over buying. As your business grows or experiences fluctuations in staffing requirements, you may need to adjust your laptop inventory accordingly. With leasing, you have the flexibility to easily scale up or down the number of leased laptops based on your current needs. This scalability eliminates the hassle of selling or disposing of excess devices or scrambling to acquire additional laptops during periods of expansion. Leasing provides a convenient solution to adapt your laptop resources as your business evolves.

Technology Refresh Cycles

Leasing laptops keep businesses ahead in technology. Devices can become outdated quickly, but leasing allows regular updates for access to the latest features, performance improvements, and security enhancements. Upgrading leased laptops boosts productivity, efficiency, and cybersecurity. Leasing enables staying competitive with up-to-date technology, without the burden of managing device obsolescence independently.


Choosing between leasing and owning laptops depends on your business’s circumstances and needs. Consider factors like finances, technological requirements, and future growth plans. Opting for an OEM as the rental service vendor is a smart choice. For dependable assistance for your business, consider checking out Lease with Ease, powered by HP, which offers reliable support and brand-new, latest-generation devices, backed by HP’s renowned reliability and an extensive nationwide network of service centres.

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